How to Download Your Demat Account Holding Statement

Introduction

If you are investing regularly, it is important for you to know what you hold in your demat account. For this, the Demat account holding statement is very important. This statement provides a detailed summary of all your holdings, including shares and bonds, held electronically in a demat account.

In this article, we are going to take you through an easy step-by-step process on what is demat holding statement and how to download it.

What Is A Demat Account Holding Statement?

The term 'holding' refers to the act of storing shares in a Demat account. A statement of demat holdings provides a comprehensive record of your investments, offering details such as the number of shares owned, purchase dates, current values, and more.

This statement serves as proof of ownership for shares, bonds, debentures, and other securities. 

The Demat holding statement is automatically updated with every transaction you make — buy or sell a stock. When you purchase equities or receive shares from an IPO, they are credited to your Demat account.

Additionally, bonus shares and shares from stock splits are also deposited into your Demat account. All this information is present in the demat holding statement.

Typically, there are no charges for downloading your statement online but always verify with your Depository Participant (DP) if physical copies incur any fees.

How To Download A Demat Holding Statement?

There are two ways here. The first is to download from the Central Depository Website and the other is your DP’s platform. Here, we will look at both of these methods in detail.

A Statement from the Central Depositories

In India, there are two primary central depositories that manage securities: NSDL (National Securities Depository Limited) and CDSL (Central Depository Services Limited). 

Depending on your broker's registration, you can access your Demat account statement directly from either of these depositories. Retrieving your statement involves logging into the respective depository's website and entering your Demat account number.

Once logged in, you can easily view and download your statement, which summarises all your securities holdings and transactions comprehensively.

A Statement from Broker’s Trading Platform

Besides obtaining your Demat account statement directly from central depositories, brokers provide a trading platform for clients to execute buy and sell orders. This platform typically includes a feature enabling investors to view or download their Demat account statement.

To access your statement on Sharekhan follow the below steps:

• Log in to your Sharekhan account via the broker's website or mobile app.
• Navigate to the dashboard or a designated section for account statements.
• Now you need to choose the period for which you wish to download the statement.
• You can download the statement in PDF as well as Excel format. 

The process may vary depending on the broker and platform, but generally, locating and using the statement access option is straightforward.

Once found, you can generate a detailed summary of your securities holdings and transactions with just a few clicks.

Why Should You Track Your Statement Of Demat Holdings?

Regularly reviewing your Demat account statement offers numerous benefits. Here are a few reasons why you should follow it as a regular practice :

• Portfolio Monitoring: Frequently checking your Demat holdings helps you track the performance of your investments. This insight allows you to decide whether to buy more, sell, or hold your investments for the long haul.
• Helps in Decision Making: Having a clear view of your security holdings simplifies decision-making. You can avoid over-concentration over a single stock or funds by understanding and analysing what you already hold in your demat account.
• To Ensure Accuracy: Regularly checking your Demat holding statement helps you confirm your holdings and transactions are accurate. It's a way to ensure shares are transferred from the DP pool account to yours. Sometimes, due to technical errors on your DP’s end, stocks might still appear in your account even after you’ve sold them. To avoid this, checking your Demat holdings keeps everything up-to-date.

It's best to check your statement two days after buying shares. If the transfer hasn't happened, contact your DP to fix it.

Benefits of Regular Monitoring of Your Statement of Demat Holdings

Regularly checking your Demat Holdings Statement has several benefits. Besides simplifying record-keeping and helping you diversify your investments, it also offers other advantages you should know about:

• Trade Verification: It allows you to cross-verify the debit or credit of stocks. This helps in ensuring that all transactions are accurately reflected in your account.
• Prevents Misuse and Errors: Regular monitoring can help in identifying any unauthorised transactions or fraudulent activities. It also eliminates the chances of misuse and errors.
• Determines Your Net Worth: The statement provides a real-time view of your investments and wealth.
• Avoids Loss of Dividends: Regularly checking your statement ensures that you do not miss out on any dividends that your stock investments might have earned.
• Effective Portfolio Management: Regular review of your Demat account holding statement helps you keep track of your investments and make informed decisions regarding your portfolio. This can lead to effective management of your investments and maximisation of your returns.
• Ensures Tax Compliance: The statement is important for tax-filing purposes as it identifies the investor’s holdings, including the acquisition cost and market value of the securities.

This folio number is unique to each Demat account holder and cannot match with another individual, ensuring a distinct identity for each investor’s holdings.